Employee Onboarding Course
Employee Onboarding Course
Onboarding a new employee usually means hours of exhaustive paperwork and lost time. What if there was a way to get all that time back? In this course, you will learn how to reduce the time spent on onboarding documents such as employment agreements and non-disclosures and how to stay updated once these documents are signed.
About this course:
In this course, users will learn how to automate the signing and sending of onboarding paperwork such as W-4s, I-9s, and non-disclosures as well as setting reminders and notifications for these documents to ensure a smooth start for new hires.
By the end of the course, users will be able to create and configure an onboarding workflow and automate it using no-code airSlate Bots.
What does this course cover?
This course goes over how to automate the employee onboarding process with no-code airSlate Bots, fillable fields, and assigned roles. All these tools help to reduce manual data entry and eliminate human error so that a new hire gets a smooth onboarding experience.
Why was this course made?
We created this course to help HR managers to focus more on hiring new people instead of spending time on printing and scanning large volumes of paper such as employee contracts, non-disclosures, etc., and then having to manually enter this data into the system.
Who can enroll?
We recommend this course to all users who have already completed the airSlate Fundamentals course and want to get practical knowledge in automating this particular business process.
The materials of this starter course include:
- learning resources to teach you how to automate employee onboarding in practice.
- practice sessions so you can consolidate learning through practical application.
What you will learn:
|Duration||3 hours, 30 minutes a day|
|Certificate||A verified certificate is included|
|Subject||Employee onboarding workflow|
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Employee onboarding: the start of every employee journey
They say ‘theater starts with a cloakroom, and in a similar way, a employment starts with the employee onboarding process. Unfortunately, the procedure is rather time-consuming due to a large number of documents that have to be filled out and signed.
The human resources process: onboarding new employees
The process itself is the responsibility of the Human Resources department. A new employee walks into HR, talks to the manager and receives a lot of papers to sign and gets familiar with things like rules and the code of conduct. To paint a better picture, continue reading to learn more about what is involved when someone goes from prospect to employee.
Onboarding documentsThe first document the new employee receives is a Welcome letter. Usually, it is in the form of an email. At the office, the newcomer receives a non-disclosure agreement (NDA), Employment Eligibility Verification (Form I-9), Employee’s Withholding Allowance Certificate (Form W-4) and the Company Policy Manual. These are the documents every US citizen has to deal with before starting work at a new company.
The pains of the manual processEven onboarding one person is grueling. The number of documents to be read, completed and signed at one time is significant. Therefore, just imagine the piles of paper HR processes consist of when hiring 30 or 50 people. Can you imagine the piles of paperwork? If you’re an HR manager you can. If the company is small and the onboarding workflow is done manually, a lot of problems arise: HR managers are overloaded with paperwork, documents can get lost and due to the human factor, from time to time, errors are inevitable.
A solution to the problemThere is no need to reinvent the wheel. Software specialists have already created document workflow automation solutions. For instance, airSlate has a separate workflow dedicated to automating employee onboarding procedures.
Employee onboarding software and its benefits
We are at a place in time when software can solve most of our daily issues. The problem is, there are so many different options, how do we choose? The reality is finding a reliable solution before fully investing takes a whole team of specialists and trial/error. However, we have a much faster more reliable solution for you. airSlate is revolutionizing the way businesses introduce automation into their existing processes.
Increased efficiency.Due to Bots included in the workflow, each stage of the process gets done automatically. It eliminates the need to monitor whether this or that document has been sent, filled out or signed. For instance, the Pre-fill Document Bot automatically copies data from a particular document and moves it to the corresponding fields of another document.
Reduced human error.When a process is optimized with automation the only time human involvement is directly needed is at the beginning, the first step when the HR manager inputs the new employees info into the CRM. After that, the onboarding package is generated automatically. Documents, notifications and confirmations are sent in the same way. Therefore, the risk of human error is next to impossible.
Decreased expenses.Employee onboarding when automated removes the costs associated with a paper-based workflow. Namely, ink, paper, printing equipment, etc.
Increased employee satisfaction.From start to finish, every participant receives a form or contract with pre-filled information. Meaning, no one has to spend time imputing the same data over and over again. Simply, open and sign. Being so easy, employees and at every stage are happier, more efficient and overall more satisfied.
Elimination of the mundane.With monotonous and mundane paperwork connected with the employee onboarding process eliminated. HR managers are free to focus on what they do best — improving how employees experience their work and handling other more important issues.
How to implement onboarding workflow automation into your business
airSlate provides the best possible way to make the process of shifting from a manual to an automated workflow fast, simple and painless. The airSlate Academy contains a range of courses that teach businesses the ins and outs of process automation. For example, a popular course is focused on employee onboarding. Finishing the self-paced course gives you a clear understanding of how to automate processes and profit from it.
- Create an airSlate account.
- Create a Flow.
- Attach the required documents.
- Define Roles.
- Set up necessary Bots.
- Share the Flow with other participants.
Get away from the old-fashioned way of executing a human resources workflow. Increase your HR department’s efficiency exponentially while making a good impression on new recruits from the very beginning. Choose airSlate to keep your current and prospective workers happy, because happy employees are the key to a company’s success.